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Committee Roles

 

Societies differ in the degree of responsibility they give to the various committee members.  However, the SU requires the three main committee members to take up a specific set of duties.  Below are the job descriptions for chairperson, treasurer and secretary.

 

Chairperson:

The Chairperson Is the first point of contact for those wishing to gain further information about a Society. He or she shall convene and chair Society meetings, liaise with the Societies Officer and Union Treasurer on all Society issues and immediately report any changes to the  membership of a Society Committee to the Societies Manager. The Chairperson is also responsible for ensuring compliance with health and safety and data protection legislation, and administrative policies such as rules on mass emailing and room bookings.

 

Treasurer:

The Treasurer administers the finances of the Society, including the collection of fees from all members, whenever they join during the year. He or she produces the Society’s annual return and budget application (and any subsequent budget extension requests) to the F&S. The Treasurer may not also be a member of F&S; nor shall he or she be the Treasurer of any other Society.

 

Secretary:

The Secretary maintains the Membership List, making additions, deletions and amendments when necessary. He or she updates the Society email list and normally, liaises with the Members of the Society. The secretary should take minutes of all Society Committee Meetings, AGMs, and ordinary meetings.

 

Societies are free to add as many different positions to their committee as they choose to, as long as all are fairly elected. In the past societies have had a wide range of officers that have helped them function more effectively, including: publicity officer, sponsorship officer, newsletter officer, web editor and so on.

 

It is strongly recommended that at least one elected officer from each society should attend the Union General Meeting (UGM): this takes place every Thursday between 1-2pm in the Old Theatre. Through taking part, societies will hopefully gain a better understanding of SU events, can be actively involved in decision making that affects them and should hopefully be able to take advantage of more opportunities. In the spirit of this, no Society meeting or event should take place at the same time as the UGM.

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