AV requests / equipment needed must be requested when booking your event, and confirmed in advance of your event, so that LSESU can confirm whether or not they can provide it.
Any AV requests given at late notice cannot be guaranteed of being fulfilled.
For events in the LSESU Venue, an AV technician is required.
Events requiring AV in other event spaces (such as the 6th Floor Activities Studio) should be able to set up without assistance (wires and adapters for other spaces can be signed out from Reception on the Ground Floor – please ask for the AV box).
LSESU does not provide devices (laptops, mp3 players, etc.) or music playlists for use at events.
Event booking holders will be charged for loss and/or damage to AV equipment caused by your own negligence. Please refer to the Equipment Hire Disclaimer.
Just basic AV set up Monday - Friday 9am-6pm - Free of charge
Basic AV set up and assistance and out of hours (Monday-Friday, before 9am or after 6pm) - £13-£26 per hour.
Weekend, late evening and complicated events e.g. music or speaker events (full assistance) - £150
AV Technician Details
Flat fee dedicated £150 AV Technician (available Monday - Sunday): For complex events (e.g. panel discussions, bands/performances), evening events (past 5pm Monday-Friday) or weekend events in the Venue
Event set up (available Monday - Friday 9am-6pm): To set up an event, but not be present throughout the event. AV staff will set up simple AV requests, such as use of a projector or playing music from an iPod.
Dedicated Event technician (available Monday - Friday 9am-6pm): To set up an event, and be on hand throughout the event. For basic requests like; 2 microphones, a projector and speakers. At a cost of £13-£26 per hour.
AV available in the Venue
- Projector and Screen
- Use of speakers to play music
AV available in the Activities Studio
The Activities Studio can be set up without assistance. All event bookings need to provide their own laptop and set up for their events themselves. If you are unsure how to use equipment, please book in time to practise prior to your event (the LSE SU Events Team are not available to set up for you).
The equipment required to use the projector in the 6th Floor Activities Studio is kept on the 3rd Floor Reception (LSESU AV equipment needs to be signed out from Reception and must be returned at the end of your event from 9am-5pm Monday - Friday). This includes:
- VGA cable
- 3.5mm audio jack
- Projector remote control
- Projector clicker
- Mac adaptors
- Mini DisplayPort to VGA
- Mini DisplayPort to DVI
- Thunderbolt to Gigabit Ethernet Adapter