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Welcome Fair Briefing

The LSESU Welcome Fair is one of the most well attended events in the LSE calendar and one of the only times a student will reach out to student groups. Don't miss out.

key information

What? A range of stalls where new and returning students will interact with our student groups. A chance for students to find out about the wide range of activities we offer and meet all our LSESU Clubs & Societies.

When? Tuesday 20th September - Thursday 22nd September 2022

Time? 11am - 4pm (11am - 12pm accessibility/ quiet hour) 

Where? SU facilities in Marshall Building. 

WELCOME Fair Briefing (zoom & in-person)

We will be hosting two compulsary Welcome Fair Briefings for student group committees on Friday 16th September. 

Welcome Fair Briefing 1 (Zoom) - 11am - 12pm (https://lse.zoom.us/j/88174892274

Welcome Fair Briefing 2 (ARC, 1st Floor SAW) - 2pm - 3pm (with Networking Q&A 3pm- 4pm.)

Please note:

- You only need to attend 1 briefing. 

- A representative from every society or club that has a Welcome Fair stall MUST attend a briefing. 


key guidance FOR student group COMMITTEES at fair

 
When to arrive/ check-in? 
  • Arrive from 10.00am-10:30am on the day your society/club has been allocated a stall.
  • Enter Marshall Building via Portugal Street Entrance nearest the Old Curiosity Shop and check-in with a member of LSESU Staff. They will inform you where your stall is. 
  • You will be given 2x badges for only 2x committee members per stall - Please note, the 2x committee members present on your stall will need a badge; this will also allow you to jump the queue to enter the Marshall Building.
WhAT DO I NEED TO KNOW? 
  • The LSESU Stall Holder agreement outlines all of the expected behaviors for committee members. Every club and society must sign this to register for a stall at Welcome Fair 2022. 
  • You will be provided with 2x exam tables, 2x chairs and a backboard to stick up promotional material per stall. Please note: We will not provide any materials or stationery to attach promotional material to the backboard, so please bring this.  
  • Maximum 2x committee members per stall at a time.
  • We cannot store anything for you overnight in our storage spaces. Please bring everything with you on the day.
  • Packaged non-perishable snack-type food (e.g. bagged crisps, biscuits) in sealed disposable containers is allowed. Domestically prepared food and hot food are both strictly prohibited.
  • You may bring food but please ensure it is clearly labelled with allergens and all ingredients.
  • There will be Wi-Fi in the Sports Hall.
  • We do not provide any power sockets or plugs. So, please ensure all electronic devices are fully charged.
  • Data Collection: You must not collect any personal data on your stall – this includes names, emails, phone numbers, photographs and social media account info. Please encourage students to sign up to your free GIAG mailing list on the LSESU website. 
  • Please do not play any amplified music throughout the Fair and be respectful of the accessibility, quiet hour between 11am – 12pm everyday of the Fair.
  • Please report any complaint, dispute or apparent incident of bad behaviour to su.societies@lse.ac.uk at the earliest opportunity or a member of LSESU staff in black t-shirts on the day. 

  • At the end of the Fair (4pm) - Please clear away all rubbish from your stall and put in the bins provided. 


WHAT DAY DOES MY CLUB/SOCIETY HAVE A STALL AT WELCOME FAIR?  

Tuesday: National, Cultural, Faith & Charity Societies 

Wednesday: Sport, Activity & Special Interest and Media Societies 

Thursday: Academic & Careers Societies  

Important: To find out what day your club or society has a Welcome Fair Stall, click on this link.


Sustainability guidance 

Creating a #SustainableLSE is a key priority, and it relies on us all working together to help cultivate a culture of sustainability on campus. Welcome Week has particular importance, as an opportunity to show students at the start of their LSE journey that we care about making decisions that don’t damage our environment.

  • Please avoid the use of any single-use plastic, such as sweet packets and drinks. If giving out freebies/incentives, try to think sustainably about your choices. Perhaps you could bake cakes instead? Or give out recycled pencils?
  • We would recommend bringing laptops/iPads to the stand if you want to display any documents or collect contact details for sign up. Avoid printing/handouts where possible.
  • Try and decorate your stand with sustainable, reusable decorations, avoiding plastic confetti or disposable tablecloths. Purchasing a reusable tablecloth could be a good idea, so you are covered for any future society event stands.
  • Popular decorations that can be reused time and time again include bunting, tassels, tissue pom poms and more. Avoid the use of balloons – the plastic waste from used balloons are more damaging for seabirds than hard plastic!

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