Sports Club Documents

From coaching, to team sheets, contracts and more, clubs can find everything they need here to arrange their fixtures and coaching as well as get involved with the AU.

Accident/ incident reporting

It is essential that ALL near misses and injuries are reported to the SU within 24 hours.

for information on how to report an incidient please visit our Health and safety page.

Committee Admin Submission

Your Committee Admin Submission will include:

Your Club Constitution (template here)
Confirmation that you've read and accepted the Student Group Agreement which is available to read within the form
Your 2026/2027 membership prices

Please submit your Committee Admin Submission here.

Deadline: Monday 3rd August

annual budgets and membership prices 26/27

Please use the attached template for your annual budget using the attached template for the 2026/27 year.

As you complete this, think sustainably about your club's finances and how you'll manage the budget throughout the year.

If you have any questions about your clubs finances, please get in touch with the Sport Team on su.sport@lse.ac.uk.

Please submit your budget here using this template.

Deadline: Monday 3rd August

Annual Risk Assessments

In your club's Microsoft Teams chat, you'll find all Risk Assessment templates, as well as your approved ones from the 25/26 year.

Please note, last year's annual template is now out of date. You will need to use your approved 2025/26 Annual Risk Assessment to complete the relevant updated template attached to this email. If you don't have access to your annual risk assessment from last year, please let me know and I can send it over.

Please choose the correct risk assessment template from the list below:

Some core risks have already been included, but your committee must review last year's risk assessment and add in the sport-specific risks.

Please submit your completed risk assessment here.

Deadline: Monday 3rd August

Club Development Plan

Ahead of your Club Development meeting with Henry (Sport Coordinator) over the summer, please complete and submit the linked Club Development Plan.

This will cover your club's:

Aims
Offers
Access
Competitions

The Sport Team will be in touch about how to book in your Development Meetings.

Deadline: Monday 3rd August

BUCS/LUSL Team Captains

For clubs competing in BUCS or LUSL, please submit your captains' details for each team.

Captains will be contacted directly about Captains training in September.

Please note that this form should be completed by each individual captain.

Deadline: Monday 3rd August

Coaches/ instructors

Requirements from instructors/ coaches- qualifications and documentation

Instructors/ Coaches must have the relevant qualifications and documents to lead your sessions. Below is the information LSESU require to make the relevant compliance checks before they can start coaching your sessions.

All information needs to be submitted via the Instructor/ Coach registration form.

Please note: Instructors / coaches CANNOT lead sessions/ LSESU will not be able to pay Instructors/ coaches until they are approved by the SU. This approval will be sent via email.

Coaches/Instructors/ Student leads (paid)

Documentation

Relevant Level 2 coaching qualification from NGB (in sports where this is not possible, please email su.sport@lse.ac.uk)

DBS from the last two years (available via Gov.UK website)

First Aid qualification (likely to have been completed in coaching qualification). If you do not currently hold this, the SU may be able to provide in-house First Aid training to support you.

Professional Indemnity insurance (minimum £5 million)

Public Liability insurance (minimum £5 million)

Reference- a one-page character reference is required to be submitted using the Coach/ Instructor Referee template (New coaches only)

PAID- Instructor/ Coach SLA

SUBMIT ALL DOCUMENTS HERE

Volunteer coaches/ student leads (voluntary)

Volunteer coaches do not require public liability insurance as they are covered through the SU's insurance.

All other documents are required, as outlined below.

If you need support to get your student lead on a coaching course, please email su.sport@lse.ac.uk.

Documentation

Relevant coaching qualification from NGB (in sports where this is not possible, please email su.sport@lse.ac.uk to discuss)

DBS from the last two years (available via Gov.UK website) Please reach out to the Club Committee and/or SU Sports team to reimburse the cost of this.

First Aid qualification- If you do not currently hold this, the SU may be able to provide in-house First Aid training to support you.

Reference- a one-page character reference is required to be submitted using the Coach/ Instructor Referee template (New coaches only)

VOLUNTEER- Instructor/Coach SLA

SUBMIT ALL DOCUMENTS HERE

HOW TO RECRUIT A COACH/ INSTRUCTOR

Check the requirements for a coach/ instructor (table above)
Advertise the job opportunity/ reach out to potential coaches and instructors (we can help with this! Email su.sport@lse.ac.uk)
Once you have found a coach that meets the values and objectives of your club, let them know the documents that are needed (table above)
Coach/ Instructor fills in the Instructor/ Coach Registration form with all the relevant information
Wait for your LSESU contact to confirm your Instructor/ Coach Registration form has been approved via email

sports clubs insurance

All Paid LSESU Sports club members are covered by the Unions insurance for the duration of their club membership.

It is essential everyone involved with your club/ society are paid members, having purchased it through this website. Anyone who hasn't purchased a membership is not covered.

Information on what is covered can be found in the IPID UK 2025.

to make claim, please ensure the Incident Report form has been filled in and email su.sport@lse.ac.uk.

What's not covered?

Sport specific: Some sports require additional insurance/ licenses/affiliations with their NGBs. This will be communicated to you but if you are unsure please email su.sport@lse.ac.uk.
Coaches: Coaches require their own Public Liabilty insurance as outlined below.
Trips and Tours: It is vital that each individual going on a trip has their own travel insurance as outlined here.