Here you'll find all of the information you need for organising a stall outside SAW as a Student Group.

In a similar vein to the Event Form process (see here), if you'd like to book a simple stall on Sheffield Street (just outside the SAW building), you'll need to submit a separate form for this (see below), again complete with a Risk Assessment and Budget (if applicable).

  • The notice period we require for these is a minimum of 5 Working Days in most cases, unless what you're planning to do would require more planning and/or support before approval.
  • Stallholder Terms and Conditions (see below) must be followed for activities hosted here. If they're not, your booking will be revoked, and your ability to host similar activities in future may be impacted.

 

SHEFFIELD STREET STALL FORM

STALLHOLDER TERMS AND CONDITIONS

The following T&Cs must be followed by all Student Groups hosting a stall on campus / Sheffield Street:

 

  • Before your stall booking is able to go ahead, it will need to be approved by LSESU. Once approved, you'll be able to collect a table from the SU reception (3rd Floor, SAW) on the day of your booking. If you also require chairs as part of your stall, these can be borrowed/sourced from SAW yourself.
     
  • If your stall involves fundraising for a charity, you must follow the rules for doing so - see here.
     
  • Student Groups are not permitted to collect cash, or use their own card reader machines.
     
  • Student Groups are not permitted to play amplified music as part of their stall.
     
  • Student Groups are not permitted to sell or provide any forms of alcoholic beverage on their stall.
     
  • If your stall involves providing food, all ingredients and allergens (including nuts, dairy products, eggs, wheat and gluten) must be clearly labelled and visible alongside it. Specific measures and mitigations relating to food hygiene must also be included on your Risk Assessment in such cases.
     
  • Student Groups are not permitted to prepare or serve 'homemade' hot food products themselves for Health and Safety / licensing reasons. Food provision of this kind must only be offered if it has been sourced from an external supplier directly.
     
  • Student Groups must comply with GDPR rules and regulations at all times - see here.
     
  • Unfortunately, the LSESU is unable to provide any gazebos or umbrellas for Student Group stalls.

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